Frequently Asked Questions

Q: Where Can I get a yearly schedule of university events?
A: Refer to the Academic Calendar, which can be found on the Document Library on POTI under the E-Track Program folder. An announcement will be posted on POTI whenever a new Academic Calendar is released.

Q: : Where can I get university certificates?
A: You can use the certificate publishing counters on Campus 1 and Campus 2 for Japanese and English certificates. Refer to page 105 for more information.

Q: How many credits can I register for in one semester?
A: Between the 1st and 6th semesters, you can register for up to 20 credits per semester. From the 7th semester onward, you can register up to 24 credits per semester. (certain credits, such as those obtained through CEP, internship etc. are exempted from this restriction). See page 41 for more information.

Q: I missed a class. What should I do?
A: Submit a “Report of Absence” form, available from the E-Track Academic Affairs Office, to your instructor. Your instructor will decide how to handle your absence. Submission of the report does not automatically guarantee that you will be exempted from being penalized for the absence. See page** for more information.

Q: What should I do if I want to know my attendance records?
A: You can check your attendance on POTI under the attendance tab on top.

Q: Where can I find information on cancellations and makeup classes?
A: Check POTI for all class-related information.

Q: I was absent on the day of a final examination. What should I do?
A: You can apply for a makeup examination if your reason for missing the examination satisfies the makeup examination conditions, and if you submit documentation attesting to the legitimacy of your absence. See the items on makeup examinations (page 28) for more information. Please be aware that not all courses offer makeup examinations.

Q: I forgot my student ID on the day of an examination. What should I do?
A: Obtain an “Examination Permit” from the E-Track Academic Affairs Office.

Q: How I check my grades?
A: Check the “Academic Record“ you receive from your Academic Adviser at the beginning of each semester. You can also view your grades on POTI after the Grade Announcement date set after all the exams.

Q: I don’t think my grades reflect my performance. What should I do?
A: Please refer to the section on grade reconfirmation on page 35. For additional information,k contact the E-Track Academic Affairs Office.

Q: Can I transfer credits that I’ve taken in the “General Education“ classification toward my “Major Courses“ graduation requirements?
A: No. These credits cannot be applied toward graduation requirements in the student’s field of study (“Major Courses”). They can, however, be counted as Electives.

Q: What are the requirements for advancing to the next academic year and graduating?
A: The E-Track Program does not have any specific requirements for advancing to the next academic year. Graduation requirements are given on page 46 for BE, page ** for DBI, and page 56 for IR respectively, and each student is responsible for determining his or her own standing in relation to the requirements. Direct any questions you may have to an AA or the E-Track Academic Affairs Office.

Q: How can I get in tough with faculty members?
A: If you want to speak with a full-time faculty member, visit the instructor during his or her office hours. To get in touch with an adjunct faculty member, approach him or her before or after your class.

Q: I changed my e-mail address. What should I do?
A: Please let the International Exchange Office and the E-Track Academic Affairs Office know your latest e-mail address either a both office counters or via e-mails at: